DESCRIPTION:
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For the academic year 2025-26, the procedure for resuming studies will only apply to students from the third academic year onwards who have been authorised to cancel their registration for the immediately preceding academic year.
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First-year students who have cancelled their registration have lost their place. They must pre-register and apply for admission to a doctoral programme.
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Doctoral students who have a temporary leave in the 2024-25 academic year will receive an e-mail before the end of the temporary leave period in which they will be asked whether they wish to extend their temporary leave for one more academic year or continue the following academic year as normal. In all cases they must register. If the doctoral student has already completed the two-year maximum period of temporary leave for personal reasons, they must necessarily rejoin the doctoral programme or will be definitively withdrawn. The doctoral student must follow the instructions in the mail to communicate their decision.
| Application | |
|---|---|
| Who: | The interested party or the authorized person on presentation of the necessary identification. |
| Where: | At the General Registry of the Universitat Rovira i Virgili or at any of its auxiliary registries, addressed to the secretary's office of the department to which the doctoral programme coordinator is affiliated. In certain cases, it may be presented via the online administrative procedures on the URV's intranet (registry of other administrative procedures). |
| When: |
The application must be submitted in the academic year immediately following the year in which the registration was cancelled. It is recommended to resume studies in the first application period. There are two application deadlines:
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| How: |
By presenting the application form duly fulfiled and addressed to the corresponding doctoral coordinator. It must include the updated research plan and the agreement (signature) of the thesis supervisor. |
| Cost: | None. |
| Observations: |
The Doctoral School (Escola de Doctorat, ED) will check the student academic record and inform the academic committee of the doctoral programme, and will hand over the application and documentation presented by the applicant. If authorized by the academic committee of the doctoral programme, once the doctoral student has registered, the Campus Secretariat for Academic Management must mark the course with the cancelled registration as a voluntary leave for not having formalized the registration. This type of temporary leave also extends the calculation of time for the completion of the thesis. The sum of the period of voluntary leave for personal reasons and of voluntary leave for not having formalized registration cannot, under no circumstances, exceed two years, considering, in addition, the requirements applicable in each of these cases. |
| Resolution | |
|---|---|
| Who: | The academic committee of the doctorate programme |
| When: |
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| How: |
The academic committee of the doctoral programme must base its decision on the content of the application and any factors it may consider relevant. On the basis of this, the academic committee will decide whether or not to accept the application. Likewise, they will ratify, or not, the initial thesis proposal and the thesis supervisor. The academic committee sends to the ED the original document in which the resolution is stated. The ED updates the data in the system and sends a copy of the resolution to the interested party, to the thesis tutor and/or the thesis supervisor and to the academic coordinator of the programme. The ED sends the document to the Campus Secretariat for Academic Management for keeping this document in the student record. The Campus Secretariat for Academic Management will register the student according to the aproved calendar. |
| Observations: |
The Campus Secretariat for Academic Management is going to register the student according to the aproved calendar. The student need to pay the registration receipt he/she will receive from the Campus Secretariat for Academic Management (contact details of the Secretariat for Academic Management of each Campus):
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